• Learn more about third party billing options at Hodges University.
  • Third-Party Billing

    When an organization not owned by the student or their family member(s) makes a commitment to pay the educational expenses of a student, they are considered a third-party sponsor by Hodges University. When payment is due on a student’s account, the sponsor is billed by the University. This payment process is considered to be third-party billing.

    Sponsor’s payments are subject to the same federal reporting requirements as other financial aid. Some sponsorships do not require a billing invoice and are administered by the university through the Office of Student Financial Services.

    Whether you are a student or a sponsor, you will find answers in the frequently asked questions (FAQs) about how third-party billing works and how payments are processed. If you have additional questions or need more information, please contact the Office of Student Financial Services at (239) 938-7760 or sas@hodges.edu

  • Third-Party Billing FAQs for Sponsors

    • The sponsor sends a billing authorization to notify the Office of Student Financial Services of all currently sponsored students and any changes affecting their commitment.
    • The sponsor must satisfy all prior commitments in a timely manner.
    • The sponsor agrees to abide by the Family Educational Rights and Privacy Act of 1974 (FERPA) and not to disclose student information to others without the expressed written consent from the student(s).

    A third-party authorization, which may be a letter on official letterhead, purchase order, or voucher, must be signed by an officer of the organization. ANY restrictions or contingencies on the authorization will not be accepted. For example, if the agency requires grade or transcript review prior to payment, the university will not authorize third-party billing. In such cases, the student must pay the original bill and be reimbursed by the sponsoring agency. The third-party authorization should include the following information:

    • Sponsored student’s full name and student identification number;
    • Total amount the sponsorship covers;
    • Type of charges the sponsor will pay, such as tuition and mandatory student fees;
    • Other fees, such as the application fee and graduation fee, which are not authorized under the “mandatory student fees” description, must be listed individually;
    • Sponsorship period. If the term(s) or date(s) the authorization is in effect are not indicated, the effective period will be the current term, only. The university will not notify the student or sponsor when the authorization expires;
    • Sponsor’s name and billing address;
    • Contact information including name, phone number and email address; and
    • Signature of the sponsor or other person authorized to make commitments on behalf of the sponsor.
    Both the agency and student are responsible for ensuring the authorization is received before the first student bill due date, which is the first day of class per semester.

    You may mail, fax, email or bring the authorization document to the Office of Student Financial Services at the following location:

    Office of Student Financial Services
    ATTN: Third-Party Billing
    Hodges University
    4501 Colonial Boulevard
    Fort Myers, FL 33966
    Fax: (239) 938-7889
    Email: sas@hodges.edu

    The process is initiated when the university receives authorization from the sponsor. Upon receipt of the authorization, the student’s account is credited conditionally for the expected amount of the sponsor’s payment. The credit on the student’s account does not reflect payment from the sponsor. This credit prevents holds being placed on a student’s account for sponsored funds.

    Third-party billing payments are due by the date indicated on the invoice that is sent to the sponsor. If payment is not received within 30 days of the invoice sent, a second invoice will be sent to the sponsor and a hold will be placed on the student’s account that will prevent them from obtaining transcripts, grades and/or registration for the following semester.

    If payment is not received by the last week of said semester, the student will be billed for the unpaid amount. Any charges that are not paid by the sponsor are billed directly to the student. The student will also be charged and a hold placed immediately on their account if, at any time during the semester, the sponsor notifies the university that they will not pay any portion of a bill.

    Payments can be made either by check made payable to Hodges University or as an electronic funds transfer.

    NOTE: Please ensure that check payments are sent directly to Hodges University to avoid giving the student duplicate credit by mailing payments to the address given here:

    Office of Student Financial Services
    ATTN: Third-Party Billing
    Hodges University
    4501 Colonial Boulevard
    Fort Myers, FL 33966

    Contact the Office of Student Financial Services to obtain electronic funds transfer (EFT) bank instructions. Include any information that would help identify the payment in the text portion of the transfer. The customer number, billing statement number, student name or student ID number of the person expecting the money is particularly helpful.

    To ensure proper credit, EFT payment notification must be sent via email or US Postal Service to the Office of Student Financial Services and include the following:

    • Amount paid (please indicate if this is a partial payment)
    • Invoice number
    • Payment transfer date (approximate date is acceptable)
    • Academic term
    • Student’s name
    • Student’s ID number
    A sponsor may revoke current financial support for any student by sending the University an official notification by mail or email. Revocation does not apply retroactively. Upon notification, the student will be expected to pay outstanding charges. Until the charges are paid, the student may be subject to an inability to register for future terms, cancellation of current classes, and the inability to obtain transcripts.
    When a sponsored student withdraws before the end of the semester, the sponsor will be billed for sponsored expenses in accordance with the university’s withdrawal policy. The withdrawal policy can be found in the student handbook and/or the university catalog.
    The student is responsible for providing the sponsor with required information. The sponsor agrees to abide by the Family Educational Rights and Privacy Act of 1974 (FERPA) and to not disclose this information to others without expressed written consent from the student.

    Hodges University’s Federal Employer ID number is 59-6605703.

    If there are any other questions, please contact the Office of Student Financial Services at sas@hodges.edu or (239) 938-7760.

  • Third Party Billing FAQs for Students

    • Find out what the sponsor’s requirements are to receive sponsored funds.
    • Find out what the sponsor will commit to pay on the student’s behalf.
    • The student is responsible for paying any portion that is not covered by a sponsor by the semester due date. The student also has the option of setting up a payment plan for any remaining balance, which must be set up by the semester due date. The due date for balances will be the first day of classes for each semester.
    • The university bills the sponsor for sponsored expenses on the student’s behalf.
    • The sponsor provides a billing authorization that may be a letter, purchase order, or voucher to the Office of Student Financial Services. The student’s account is credited for the expected amount. This credit prevents holds being placed on the student’s account for the sponsored amount only.
    • After the drop/add period, Hodges University bills the sponsor on the student’s behalf.  ANY restrictions or contingencies on the authorization will not be accepted. For instance, if the agency requires grade or transcript review before payment can be received, the university will not authorize third-party billing for this sponsor.  In such cases, the student must pay the original bill and be reimbursed by the sponsoring agency.
    • If the sponsor does not pay the student’s bill, the conditional credit is removed from the student’s account and the student will be billed directly for the outstanding balance.  An unpaid bill may cause inability to obtain transcripts, register for the following term, and possible cancellation from current classes.
    • A billing authorization is a document in which a sponsor commits to pay designated education expenses for the student. The authorization from the sponsor specifies what they will pay, the period of coverage and billing information. 
    • Sponsors usually send the authorization directly to the university, but some sponsors send the authorization to the student. The Office of Student Financial Services does NOT notify the student or sponsor when authorization expires at the end of the term(s) or effective date(s).
    • The sponsor and student are responsible to ensure that authorization is received before the first student bill due date, which is the first day of classes per semester.
    The student’s online statement, which can be viewed through the myHUgo portal, will show a detailed balance due (including tuition, fees and books) and the payment due date. If the Office of Student Financial Services has already received your sponsor authorization, the balance due will reflect the sponsor credit.
    If a credit balance shows on the student’s account as the result of a third-party billing credit, a refund can be given to the student, if the third-party sponsor has authorized for a student to receive any remaining credit balances from third-party funds.
    • For a student to view their account detail, go to the myHUgo portal > HU Self-Service > Student Account Information.
    • If the student does not see the sponsor’s credit on their account, this means that we have not received the sponsor authorization. The student will need to contact the sponsor to see when the authorization will be sent to the university.
    • The student is legally responsible to pay the full cost of education expenses if the sponsor does not pay.
    • If payment is not received from the sponsor within 30 days of the invoice sent, a second invoice will be sent to the sponsor and a hold will be placed on the student’s account that will prevent them from obtaining transcripts, grades and/or registering for the following semester.
    • If payment is not received from the sponsor by the last week of said semester, the student will be billed for the unpaid amount. Any charges that are not paid by the sponsor are billed directly to the student. The student will be charged and a hold will be placed immediately on their account if, at any time during the semester, the sponsor notifies the university that they will not pay any portion of a bill.
    The relationship between the sponsor and the university involves billing and payment matters only. The student is responsible for providing all other information required for the sponsor. At times, authorizations contain information that is not relevant to billing; the university not follow up on that information. For example, if a sponsor requires grades to be shown after a semester is complete to see if you can receive a sponsorship for the following semester, it will be the student’s responsibility to send that information to the sponsor.

    Student education records – other than publicly available directory information – are private and shall not be disclosed except as appropriate to the following:

    • Appropriate persons or agencies in connection with a student’s application for, or receipt of, financial aid to determine eligibility, amount or conditions of financial aid, and to enforce the terms and conditions of the aid.
  • Veterans

    Veterans Services

    Hodges University’s Dr. Peter Thomas Veterans Services Center helps eligible students navigate the process of obtaining veterans educational benefits.
  • Faculty Profile
    Mary-Nucose-185
    Mary Nuosce
    Dean, Nichols School of Professional Studies
    mnuosce@hodges.edu

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