Student Printing Policy | Hodges University
  • Student Printing Policy
  • Student Printing Policy

    Beginning October 17, 2016, a new pay-for-print system and university student printing policy will go into effect that will reduce excessive printing in both campus libraries.  Hodges University has historically funded 100 percent of the costs for printing in both campus libraries for students and guests.  The previous policy, along with overall community growth, has resulted in a continued increase in the volume of printing and copier services. The decision to implement this new system and policy was made very carefully in order to be an environmentally friendly institution and to live within budget constraints.  In addition, degree-seeking, traditional, on-campus-based program students will receive a credit on their student account for the fall and winter terms, based on enrollment status after the add/drop period.  This credit will either lower the out-of-pocket costs that students are paying to the university or will allow for a greater credit balance on their student account, giving them an even larger refund.

    Why is Hodges University charging students for printing?
    The major factor driving the decision was the amount of waste the libraries are seeing on a daily basis.  Patrons of the libraries routinely print documents that are never picked up or abuse the printer/copier machines by excessive printing (for example, printing an entire textbook).  The costs for printing, paper and toner have increased significantly. We wish to encourage responsible printing and a wise use of resources.

    When do printing charges start?
    Beginning October 17, 2016, Hodges University will follow the practices of other colleges and universities with relation to student printing.

    How much will printing cost?
    Regular Paper (8.5 x 11 size) Black & White .10 per sheet | Color .35 per sheet

    Special Paper (11 x 14 size) Black & White .15 per sheet | Color .40 per sheet

    Special Paper (11 x 17 size) Black & White .15 per sheet | Color .40 per sheet

    Will this change apply to all students?

    Yes.

    Will this change apply to both campus libraries?
    Yes.

    Where are printer/copier machines located on both campuses?
    There are two printer/copier machines located in the Fort Myers Library and one printer/copier machine located in the Naples Library. There is also a printer/copier machine located in the student lounge of the Naples Stock Building.

    How do I pay for printing?
    Each printer/copier machine will have a credit card terminal and cash machine connected to the printer/copier. 

    The credit card terminal accepts VISA, MasterCard and Discover credit/debit cards.

    The cash machine will accept bills and coins.

    What if the printer/copier machine malfunctions?
    If the machine malfunctions while performing a print/copy job, go to the Front Desk of the Library or go to the IT Help Desk. The IT Department will inspect the machine that malfunctioned, obtain information about the print job that was not processed and will be able to reprint the job on another printer/copier machine.

    Can I print now and pay later?
    No, you must have the appropriate funds paid before the printer/copier machine will print.

    What if I make a mistake, select and print the wrong job?
    If you make a mistake in what you print, it is your responsibility to cover the cost of that mistake.

    Will any student start the semester with a credit or free print amount?
    Yes, degree-seeking, traditional, on-campus-based program students will receive a credit on their student account for the fall and winter terms, based on enrollment status after the add/drop period.  This credit will either lower the out-of-pocket costs that students are paying to the university or will allow for a greater credit balance on their student account, giving them an even larger refund.

    Degree-seeking, traditional, on-campus-based program students at full-time enrollment status will receive a $10 credit on their student account.

    Degree-seeking, traditional, on-campus-based program students at part-time enrollment status will receive a $5 credit on their student account.

    If you are in an English as a Second Language (ESL) program, Individualized Education Program (IEP) program, Self-Paced Learner program (SPL) or Online Learning (OL) program, you are ineligible for a credit on your student account.

    Do I have to pay for printing that my instructor requires?
    Yes.

    What if I print a lot?
    Try to reduce your printing by:

    • Printing duplex whenever possible
    • Editing online
    • Proofreading your documents before printing (choose Print Preview before printing to reduce mistakes)
    • Printing just the information you need (highlight the text, select the Print option and choose Selection)
    • Reading material online
    • Downloading articles or documents to a jump drive
    • Talking to your instructor about ways to handle class materials that reduce printing

    Doesn’t my tuition and student services fee pay for printing?
    No. Tuition expense does not cover printing costs. The student services fee covers multiple areas, including information technology expenses, clubs and organization costs, student service expenses, tutoring costs and library expenses, which include personnel expenses and upkeep of library functions.  This does not include copy paper, toner or printer/copier maintenance.

    How was the cost per page determined?
    The cost per page is based on the cost of providing printing services. This includes the cost of all printing hardware and consumables. The charge is strictly for cost recovery purposes.

    Can people who are not affiliated with Hodges University print on campus?
    Yes, but they will be required to pay for all printing/copying services.

    Who do I contact if I have additional questions?
    If you don’t find the answer here, please contact printing@hodges.edu for help.

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